Bif&st 2016 – Regulations
Please note: Film submissions are reserved to Italian films only (deadline Feb. 18th, 2016)
1. The Festival
The 7th Bif&st – Bari International Film Festival, promoted by Apulia Region, will be held from April 2nd to 9th, 2016 at the Petruzzelli Theatre and otherBari cinema halls.
The major aim of the Festival – patronized by the President of theItalianRepublic- is to promote, spread and highlight the best Italian and international cinema. The festival is chaired by Ettore Scola and directed by Felice Laudadio.
2. The programme
The essential outline of Bif&st 2016 programme will be online at www.bifest.it by February 2016. This English version of the Regulations only applies to the following non-competitive section.
3. International Premières
Non-competitive section dedicated to 8 Italian and international feature films produced in 2015-16, preferably world premierès or absolute Italian premières. Selected films – with a gala evening screening at 9.30 p.m. in the Petruzzelli Theatre from April 2nd to 9th – may have been presented at other major international festivals, excluding the Italian ones.
4. Screening dates
The artistic director of the festival retains the right to designate the films to their different sections and, at his final decision, to set their screening dates on behalf of the overall needs of the festival and of those entitled.
5. Film participation
Producers or distributors of the selected films must provide the festival office with all the materials necessary for their participation in the official festival program, as detailed hereunder.
5.1 Subtitles for the International Premières films
All selected films for the International Premières section – if shot in languages different from English, including Italian – must be presented in their original language version and with English subtitles on the screening copy provided by producers or distributors. The cost of the electronic subtitling in Italian will be at the expense of the festival. Producers or distributors of selected films must provide the festival office with all necessary materials for the realization of the electronic subtitles, such as:
• dialogue list in the original language
• list of English subtitles, with spotting list (time code in/out).
Dialogue/subtitles lists must be sent by email not later than Monday February 29th, 2016 to: email@example.com. The subject of the mail must state: “Subtitles + Title of the selected film”.
For the Italian subtitling work, two DVDs or Blu-Rays with English subtitles, with definitive editing and identical running time of the screening copy, must be sent by courier to the following address no later than February 29th, 2016 to:
• Direzione Bif&st – Viale Giulio Cesare 78, 5° piano – 00192 Rome – Italy.
For customs matters, shipments from non-EU countries must be marked: “FOR CULTURAL PURPOSES ONLY – WITH NO COMMERCIAL VALUE”. Their declared value for customs should not exceed € 10.
As an alternative, a secure link can be provided for the download of the film, with English subtitles, with definitive editing and identical running time of the screening copy, exclusively for Italian subtitling work.
5.2 Festival website and catalogue
For the promotion of all selected films on the official Bif&st website www.bifest.it and on other media, the following materials are required by email to the addresses firstname.lastname@example.org; email@example.com February 29th, 2016:
- link to the film’s official trailer (if available) and/or to the film’s official website
- pressbook (max 3Mb)
- film poster or postcard, .tif or .jpg format, light version for the web
- minimum 3 photos of the film, .tif or .jpg format, minimum 300 dpi
As an alternative, an official link can be provided, for the download of the above materials.
6. Shipping and film formats
6.1 Shipping of the screening copies
Shipping expenses of the screening copies of selected films from and to their countries of production, if not by different agreement, will be at the expenses of the festival. If screening copies are coming from, or are destined to other festivals, Bif&st will only take charge of a one way shipping (either inbound or outbound). There will be no exception to the present rule; with regards to this issue, submitters must make specific arrangements with the other festivals involved. For Italian films, the festival will take charge of shipping expenses only in the country ofItaly.
All screening copies of selected films – thoroughly verified by producers or distributors or other senders before their shipping – must arrive to the official Bif&st international courier in Italy, which will be indicated at the appropriate time, not later than Monday March 14th, 2016.
For customs matters, shipments from non-EU countries must be marked: “FOR CULTURAL PURPOSES ONLY – WITH NO COMMERCIAL VALUE”, and must enclose proper proforma invoices.
6.2 Screening formats
As to the films selected for the International Premières at the Petruzzelli Theatre, the only accepted screening format is Digital Cinema Package – DCP (fully DCI/SMPTE compliant).
If the DCP is encrypted, it is mandatory that that producers or distributors provide KDMs for all the festival servers. KDMs must be sent well in advance considering the test screening (in Barionly) and the official festival screening. KDMs of selected films will be at the rights holders or distributors’ charge.
All details related to the screening copy must be provided in a specific online technical form. A non-public link will be sent to producers or distributors of selected films.
7. Insurance of the copies
The festival will cover the insurance costs for the screening copies of selected works against all risks, for the entire period they will be in care of the festival, between their arrival inBariand their departure fromBari. Should a selected screening copy undergo any damage on the festival’s responsibility, Bif&st’s insurance will uniquely cover the material costs of the damaged copy, based on average laboratory costs, and according to standard values. The artistic direction expressely commits not to duplicate selected films, nor to present them out of the official venues of the festival.
In the Petruzzelli Theatre, Bif&st – together with a professional, well experienced and trusted service agency – will adopt all standard antipiracy measures.
Should producers or distributors of selected films prefer an anti-piracy service agency of their own choice, the festival will not take charge of the related costs.
9. Press and promotional materials
Producers or distributors of selected films are invited to separately ship to the Press Office of the festival, the following promotional materials for Bif&st accredited press and distributors:
- Link to a presskit, containing
- 5 stage photos of the film (high resolution 300dpi) with no embargo date nor distribution deadline
As an alternative, the presskit can be provided on DVD or on USB pendrive, or on paper.
- Link to a official trailer and to no. 3 promo clips with maximum running time of3’, in Full HD tv format, maximum 250 Mb.
As an alternative, promo clips can be provided on DVD or on USB pen drive.
- 2 film posters
All non-digital promotional materials (posters, brochures, clips, cards, etc.) of selected films may be made available to the festival by courier shipping with the label “Promotional material for BIF&ST 2016”– starting from March 29th 2016 – to the following operative headquarter offices of the festival:
• Bif&st – Sala Murat – Piazza del Ferrarese – 70121 Bari – Italy
All costs related to shipping of the promotional materials, must be at sender’s charge.
For customs matters, shipments from non-EU countries must be marked: “FOR CULTURAL PURPOSES ONLY – WITH NO COMMERCIAL VALUE”.
The film participation and the shipment of the screening copy to the festival imply full acceptance of the Italian version of the present regulations. May any dispute not covered by these rules arise, the final decision is to the artistic director of the festival. Should any controversy arise regarding the interpretation of these Regulations, the Italian version is binding. The Court of Bari is the Competent Court.
- Artistic Direction: firstname.lastname@example.org